Homes Maintenance (HMC)

What you will find on this page: 
The tables in the linked document list each unit within Birnamwood, along with its unit type.  It also specifies the color of the exterior doors / arbor / fence / deck that must to be used when painting such exterior surfaces of the unit.
The specifications/formulas for the paint are also listed in the linked document.
PLEASE NOTE: Sherwin Williams in LAKEVILLE is the only authorized paint source for our units. Other Sherwin Williams locations and manufacturers have not delivered the product and service needed to ensure consistency needed at Birnamwood.   
Purchase Paint from:
Sherwin Williams Paints
16466 Kenrick Avenue
Lakeville, MN 55044
(952) 898-5808
Homeowner/Resident Rules and Regulations and General Information
The HOMEOWNER IS RESPONSIBLE for all exterior maintenance and repair of
their home and the following are some of those items:
  • Bricks, loose/missing/deteriorating
  • Front entry stoop and steps (wood or cement)
  • Downspout
  • Garage entry apron
  • Front entry canopy
  • All decks and balconies
  • Garage door and door trim
  • Rear entry
  • Air conditioner mounting and trim
  • Front and rear privacy fences
  • Fascia and siding repair and paint/staining as required
  • Sewer lines to lateral.
PAINTING OF TOWNHOMES - Exterior inspections of homes will be the responsibility of the Homes Maintenance Committee and painting will be done, subject to review and need.
BHA HMC Plan for Roofs Maintenance

As BHA has assumed the obligation for roofs maintenance and replacement with fall 2018 amendments to BHA governing documents, a long-term BHA roofs maintenance plan is required. With the roofing upgrade, BHA will have the GAF Golden Pledge warranty coverage on all of our roofs.

Limiting BHA exposure to maintenance issues
Contact HMC if you have any roof-related questions or concerns. GAF Golden Pledge warranty will cover all our roofs regardless of whether or not homeowners make any of the recommended changes to insulation and ventilation problems that are identified during the roofing inspection, but it is important to note that any maintenance costs incurred due to a homeowner’s failure to address insulation and ventilation issues will be assessed back to that homeowner.

The roofing company, as well as BHA, will track ventilation and insulation issues by unit; and those records will be consulted if problems arise. If neither the GAF warranty nor insurance cover a maintenance issue, BHA will be responsible, with a caveat that costs will be assessed back to any homeowner who failed to address their maintenance requirements per their inspection report.

It is also important to note that with the completion of the roofing upgrade, no homeowner may conduct any work on a roof without completing an ACC application that will also require our GAF representative to sign off on the work done. This is a step we must take to ensure that the transferrable GAF warranty remains intact.

Reasonable plans and precautions to decrease ice dam issues
Roofing experts advise us that the new architectural shingles roofing system, with all ventilation and insulation problems addressed, will reduce the likelihood of ice dam formation on Birnamwood roofs. Though the possibility of ice dam formation will be lessened with upgraded roofing materials and adequate insulation and ventilation, ice dams may still occur due to extreme temperature changes resulting in sudden thaw and refreeze in MN.

Insurance may cover damage related to ice dams. If it does not, BHA will be responsible for maintaining roofs - and this would likely include addressing ice dams as needed. If ice dams do occur, BHA’s roofing company is available to provide ice dam removal services at a reduced cost to our Community.

It would not be fair to ask our community to pay for ice dam removal on units that failed to address identified insulation issues, so homeowners are asked to address their inspection report issues immediately. If insulation report issues have not been addressed, any ice dam related damage or costs could be considered a result of homeowner negligence with the homeowner liable for cost of any ice dam removal and/or related damages to their roof area and any adjoining areas.

What BHA Governing Documents say
… Declaration 9.1 - Maintenance by the Association. Roofs maintenance now falls within BHA purview and is discussed in this section of the BHA Declaration. Insulation is the responsibility of the owner, but there is a caveat of importance here, as adequate insulation and ventilation contribute to roof integrity. If the owner fails to allow an insulation inspection or fails to address issues that the report identifies, there may be homeowner liability per section 9.3 below. Any roof-related issues will be investigated by our roofer, as no homeowner may address their roofing issues once the upgrade occurs. If the roofer determines that the problem on either the owner’s roof and/or an adjacent, contiguous roof section was caused by inadequate insulation or ventilation issues that the homeowner failed to address, the costs will be assessed back to that homeowner who failed to address the issue per BHA governing documents.

Declaration section 9.3 - Damage Caused by Owner. “…if, in the judgment of the Association, the need for maintenance, repair, or replacement of any part of the Property is caused by the willful or negligent act or omission of an Owner or Occupant, or their guests, or by a condition in a Unit which the Owner or Occupant has willfully or negligently allowed to exist, the Association may cause such damage or condition to be repaired or corrected (and enter upon any Unit to do so), and the cost thereof may be assessed against the Owner of the Unit responsible for the damage.”

Declaration section 13 – Compliance and Remedies. 13.6 - Liability for Owners’ and Occupants’ Acts. “An Owner shall be liable for the expense of any maintenance, repair or replacement of the Property rendered necessary by such Owner’s acts or omissions, or by that of Occupants or guests in the Owner’s Unit, to the extent that such expense is not covered by the proceeds of insurance carried by the Association or such Owner or Occupant.”

By-Laws, Section 6 – Board of Directors; 6.4 Powers. “…shall include without limitation, the power to:” 6.4.g. - regulate the use, maintenance, repair, replacement, and modification of the Common Elements and the Units…”

In summary
It is in each homeowner’s best interest to allow an insulation and ventilation inspection, to subsequently take prompt action to address items listed on the inspection report, and to avoid doing any work on upgraded roofs without submitting required ACC applications and receiving confirmation that work meets GAF warranty requirements. This will ensure optimal roof function and offer homeowners the best protection against roof-related problems.

Contact HMC with any roof-related questions.


Brickwork and Chimney Repair Standard


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June 2020

BHA HMC Standards for Brickwork and Chimney Repair


All brickwork repairs must meet professional masonry standards. Any deteriorated or spalled brick must be removed, replaced with Chicago brick, and tuckpointed (mortared) properly. No concrete repair of brickwork is acceptable. In less visible chimney areas, it is acceptable to replace deteriorated Chicago brick with a less porous brick that is more durable (i.e. Old Chicago Brick) of the correct size and close color blend match to Chicago brick.

Brick piers/ veneer at garage level: For a cavity under a pier, fill the cavity with appropriate masonry material. For deteriorated brick or mortar, remove and replace the Chicago brick, and properly tuckpoint the area.

It is strongly recommended that homeowners coat their brickwork with a water-repellent treatment (i.e. Chimneysaver) to reduce water intrusion and extend the life of the brick.


A City building permit are required for chimney repairs. Once the repairs are completed, BHA Homes Maintenance Committee will arrange for a GAF roof warranty representative to inspect the roof area around chimney work to ensure the repair work meets GAF Golden Pledge roof warranty requirements.

Newly repaired areas of brick – mortar joints should be struck to prevent moisture intrusion. This is critical on chimneys above the lowest roof line and other areas that may be subject to excessive moisture. The use of a water repellent is strongly recommended.

There must be no Old English Cut joints on chimneys above the lowest roof line. [an “Old English Cut” mortar joint results from a technique where the mason cuts away protruding mortar from the front of the wall/structure without striking the joint to seal the outside surface of the mortar to the brick].

There must be no wheel raked joints on chimneys above the lowest roof line [a wheel raked joint is where the mortar has been cut back a certain distance - approx. 1/4” to 3/8” - from the front of the brick], as this type of joint exposes the front of the bricks to moisture infiltration, an easy path for water penetration into the wall/structure.

Moisture penetration is a big concern when porous brick, such as Chicago brick, has been used. It is important to prevent or minimize moisture infiltration to extend the lifespan of the brick and mortar by using proper masonry techniques and applying water repellant treatment (i.e. Chimneysaver).


NOTE: An ACC application is required for chimney crown work. Both chimney crown styles described below and shown in in this section meet City code and do not require a building permit.

Remove any “dummy” tiles [terra cotta clay flue placed into the concrete crown at the top of the chimney and filled with masonry material to aesthetically balance the look of the chimney] and close the crown area to reduce the amount of moisture that enters the crown at the time of crown replacement (no resetting “dummy” flues into newly poured replacement crowns is allowed). On existing dummy tiles, be sure they are sealed with clear silicone or a better product [joint around the circumference of the tile and top area and shape to wash water off].

Chimney crowns must be natural concrete in color, not white. The crown should not be flat, but angled to shed water, with a minimum thickness (height) of 3.5 inches. An expansion joint, minimum 1/16 inch, should be placed around any flue or projection out of the top of the chimney chase to allow for expansion of the flue, minimizing damage to the flue and crown. This gap around each flue should be sealed with an appropriate material (100% silicone).

An overhanging crown is also permitted. In addition to the requirements above, it must have a 2- to 4-inch overhang and a gap or kerf on the underside of the overhang, at least 1/8 inch thick and 1 inch away from the vertical plane of the brick chase to create a water break. The main purpose for the overhang is to minimize moisture infiltration into the brick. Without the gap or kerf, the overhang is much less effective.